Administrative Associate

Arizona State University

School of Electrical, Computer, and Energy Engineering

Campus: Tempe

90885BR

Job Description

The Power Systems Engineering Research Center (PSERC), within the School of Electrical, Computer, and Energy Engineering, invites applications for a full-time Administrative Associate. This position reports to the Director of PSERC. The successful candidate will perform complex administrative functions that include event planning and organizing, such as meetings and webinars, document preparation, use software applications as it applies to position for webpage maintenance, front desk support, and various administrative services that require initiative, judgment, and the ability to work independently under general direction while maintaining effective working relationships with faculty, staff, students, and vendors.

What’s in it for you:

Arizona State University offers a comprehensive benefits package that includes valuable employee benefits to enhance the total compensation of its staff.

This package includes:

·       Tuition Reduction Program for staff members, their spouses, and dependents, available on day one.

·       Low-cost health, dental, vision, and life insurance benefits available on day one.

·       Retirement program designed to promote long-term savings and provide income upon retirement.

·       Paid time for volunteer and professional development.

·       Wellness program for preventative health education and screenings.

·       Disability and leave program for income protection.

·       Employee assistance for free and confidential behavioral health services.

·       Flexible work arrangements are available in an alternative or hybrid schedule but will be based on the work and the needs of the university and department operations and pending leadership approval.

Salary Range

$44,117 - $53,000 per year; DOE

Close Date

11-May-2023

Essential Duties

·       Assists in coordinating events, including arranging venues, IT set-ups, catering, sending invitations, and managing RSVPs. Attend meetings when necessary (may require travel).

·       Works closely with PSERC researchers to review and prepare research reports for publication.

·       Assists PSERC staff with executing webinars, tutorials, online job fairs, and other online events.

·       Assists PSERC staff with member outreach activities.

·       Participates in special projects as directed.

·       Answers phones and PSERC email, greets visitors, and directs questions to the appropriate offices for resolution.

·       Maintains PSERC’s documents, websites, list serves, and event registration pages (Aventri).

·       Prepares and distributes documents such as reports, certificates, meeting materials, and announcements.

·       Prepares documents for events, name tags, and agendas.

·       Responds to matters requiring comprehensive knowledge of PSERC’s procedures.

·       Provides back-up and support to other PSERC staff.

·       Complies with all ASU policies and procedures.

Minimum Qualifications

Bachelor’s degree in Business or in a field pertinent to work unit and one (1) year of directly related administrative experience; OR, any equivalent combination of experience and/or education from which comparable knowledge, skills, and abilities have been achieved. 

Desired Qualifications

·       Administrative coordination experience in higher education.

·       Experience with the planning and execution of professional meetings.

·       Experience preparing correspondence and reports.

·       Experience establishing and maintaining effective working relationships with faculty, staff, student, community partners, and other stakeholders.

·       Experience maintaining web pages, distribution lists, and using web forms.

·       Experience with Word, Excel, PowerPoint, and Adobe Acrobat.

·       Experience with LaTex.

·       Experience with meeting planning tools (e.g., online registration).

·       Experience with hosting and moderating virtual meetings

Working Environment

Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse; required to stand for varying lengths of time and walk moderate distances to perform work.

Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds.

Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts.

Ability to clearly communicate to perform essential functions.

Department Statement

The School of Electrical, Computer and Energy Engineering (ECEE) brings together university faculty, students, government, and industry to develop collaborative relationships to provide solutions. Our degree programs in Electrical Engineering and related areas are widely recognized and offer opportunities for students to participate in research. Our research efforts are aligned with national and international efforts to address worldwide challenges in multiple technology areas. 

The Ira A. Fulton Schools of Engineering is the largest producer of engineering and technical talent in the nation and seeks to deliver a world-class learning experience for our students and to advance research and innovation – all at scale.

We value and emphasize inherently interdisciplinary endeavors that leverage the breadth and depth of expertise among our outstanding faculty and have built a unique place for large-scale innovation characterized by foundational excellence and translational impacts. We are an engineering school on the rise at the most innovative university in the country and in the heart of the nation’s fifth largest metropolitan area. The scale of our faculty research interests and interdisciplinary mindset, combined with more than 48 graduate degree programs and 25 undergraduate degree programs, provide the foundation for knowledge generation and collaborative opportunities to advance new ideas.

The Fulton Schools of Engineering, located across ASU’s Tempe and Polytechnic campuses, is comprised of seven schools based on academic programs and research areas. Fulton Engineering has a nationally recognized faculty that conducts research, instructs and mentors students, provides service to engineering, computing and technology professions and creates lasting impacts across local and global communities.

The Fulton Schools of Engineering follows a framework of values designed to distinguish our practice and guide daily decisions in our academic, research, corporate engagement and entrepreneurial endeavors. These values influence how we recognize, reward and communicate our achievements.

At the Fulton Schools of Engineering, we:

·       Cultivate excellence.

·       Deliver innovation that matters.

·       Encourage bold thinking.

·       Foster a community of learning and collaboration.

·       Build a foundation for all to be successful.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.

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